Akron streamlines its invoice process and gains traceability in TOTVS

Grupo Akron is made up of Argentine companies dedicated to the design, manufacturing, and commercialization of agricultural machinery aimed at optimizing harvesting, post-harvesting, and seeding operations.

Its portfolio includes grain carts, seed and fertilizer wagons, grain baggers and extractors, all recognized for their robustness and operational functionality.

In addition, the group commercializes a wide range of complementary products such as Japanese Kubota tractors, DJI agricultural drones, Terraplane loaders, graders, and forklifts, among others. Grupo Akron is a benchmark in agricultural solutions and continues to evolve constantly.

With a strong operational structure in Argentina and a business that continues to grow, the company requires financial processes that are increasingly efficient, traceable, and scalable.


The friction point

The Finance team was managing a growing volume of supplier invoices within their ERP, TOTVS.

The workflow was mostly manual:

• Receiving invoices by email
• Entering data into the system
• Sending invoices to approvers
• Manual follow-ups
• Final posting in the ERP
  
   

In practice, this led to:

• High operational workload
• Delays in approvals
• Risk of manual errors
• Limited visibility into each document’s status
  
   

The challenge was not to digitize for the sake of it.
It was to organize the process so it could scale without adding friction.



 

The implementation

 

The project was carried out jointly by:

• Akron, as the end client
• Metrotec, technology partner and integrator
• Xtract, as the invoice automation platform

The solution included:
 

✔ Intelligent invoice reading
Automatic data capture from documents, regardless of format.

 

✔ Direct integration with TOTVS
Automatic registration in the ERP, eliminating manual data entry.

 

✔ Automated approval workflows
Routing based on amounts, suppliers, and departments.

 

✔ Real-time traceability
Full tracking of each invoice’s status.

This was not just about reading PDFs.
It was about structuring the information and posting it correctly into the system.



Concrete results

Since implementation, Akron has already processed:
566 invoices automatically.


Main impacts:

• Reduced administrative workload
• Fewer manual errors
• Faster approval cycles
• Organized and fully traceable approval flow
  
  
   

The team was able to shift focus away from repetitive tasks and concentrate more on financial control and analysis.



The team’s experience

“The overall assessment is very positive. The Xtract and Metrotec teams clearly understood our requirements, showing great flexibility and willingness to adapt.”

“We currently have ongoing support through the chat channel, with quick and practical responses to adjust parameters when needed.”

Beyond the technology itself, continuous support was a key part of the project’s success.



 What this case shows

The Akron case reflects something we see frequently:

When invoice processing depends on manual intervention, growth begins to strain the team.

Automating, integrating with the ERP, and organizing the workflow is not just an operational improvement. It is a structural decision that enables the company to scale without adding complexity.

With the support of a partner like Metrotec and direct ERP integration, the process stops being a bottleneck and becomes a seamless part of the operation.

That is what truly changes.

If you would like to explore how automation can free up operational time and strengthen your financial management, let’s schedule a conversation.