Integration with Xtract
Accounts payable in NetSuite, without manual invoice entry
Xtract automates invoice entry into NetSuite: it extracts the data, manages the approval workflow, and posts invoices to the ERP, reducing manual work for the finance team.
How Xtract connects with NetSuite
Xtract integrates with your ERP to automate invoice entry. Once the integration is implemented, the process can run automatically and posting status can be tracked from Xtract.
NetSuite remains your ERP. Xtract automates the work that happens before invoices are entered.
Implementation supported by Xtract · up to 20 business days for a simple integration
Automatic extraction
Xtract automatically reads purchase invoices, regardless of format or country of origin, and centralizes the documents for processing.
Purchase orders
When a purchase has an order, Xtract matches the invoice against the NetSuite PO and flags discrepancies before it moves forward.
Automatic accounting allocation
Xtract assigns the general ledger account, cost center, and the remaining information NetSuite needs to record each invoice.
Digital approvals
Configure owners and approval workflows to shorten internal approval times. The process can be managed from desktop or mobile.
Automatic posting
Once an invoice is processed and approved, Xtract automatically enters it in NetSuite so the team does not have to post it manually.
Tracking in Xtract
Track the posting status of every invoice from the Xtract dashboard and keep all documentation in one place.
ERP integration
Xtract integrates with NetSuite to reduce manual tasks between receiving a document and posting it.
Supported implementation
The Xtract team supports the integration process until invoice entry into your ERP is automated.
Customer story
How InvGate eliminated manual accounts payable entry in NetSuite
InvGate uses NetSuite as its ERP and added Xtract to extract, allocate, and automatically record supplier invoices. This is what changed for its finance team.
The starting point
Every invoice was entered and checked by hand, consuming time and increasing the risk of errors.
Information was spread across different systems and difficult to track.
Other teams relied on finance to access invoices from their own suppliers.
InvGate needs to record every transaction on time, provide reliable information for decisions, and respond quickly to audits. They chose Xtract for its extraction accuracy and speed, and because it is a complete platform that goes beyond reading invoice data.
“Xtract became a key tool for working in a more agile, organized, and efficient way.”
Paz Salmon
Finance Tech & International Control Manager, InvGate
From 8 minutes to zero per invoice
Before
8 minutes
per invoice, entered and checked manually by the finance team.
With Xtract
0 minutes
per invoice. Xtract reads, allocates, and automatically records it in NetSuite.
8,434
invoices processed
1,120+ hrs
of manual work avoided
~37 hrs
recovered each month
The finance team now uses that time for higher-value work instead of entering invoices.
How the team works today
Every invoice in one place
Invoices are easy to find, and during an audit the team shares direct links so auditors can review them without intermediaries.
Autonomy for every team
Anyone who needs them can consult invoices from their team's suppliers without asking finance.
Automatic allocations
Xtract allocates each invoice and records it in NetSuite without manual entry or typing errors.
“We especially value having a direct chat with the Xtract team to resolve any issue immediately.”
Paz Salmon, InvGate
The story, told by the InvGate team
How they worked before, why they chose Xtract, and what their day-to-day work with NetSuite looks like now.
Already using NetSuite? Start automating invoice entry today.
From invoice to NetSuite, with less manual work
Xtract complements NetSuite by automating purchase invoice extraction, approval, and posting.
01
Intake
Xtract receives and centralizes purchase invoices to begin processing.
02
AI extraction
Xtract automatically reads invoice data, regardless of format or country of origin.
03
Processing
The extracted information is ready to continue through the workflow defined by your company.
04
Approval
Xtract manages online approval workflows with assigned owners and access from desktop or mobile.
05
Posting
Xtract automatically enters the invoice in NetSuite once the defined process is complete.
06
Payment
After invoices are posted and approved, Xtract can continue payment management in the same process.
AI designed to operate, not to guess
Xtract does not generate a probable answer: it reads each invoice accurately and prepares consistent information for NetSuite, without requiring invoice-by-invoice review.
Generic generative AI
Probabilistic output
Requires validation of every invoice
Difficult to audit
Xtract
Consistent results in NetSuite
Automation without invoice-by-invoice review
Complete traceability within your account
“The results in accuracy, response speed, and adaptability to different scenarios have an extremely high effectiveness rate.”
Why automate NetSuite with Xtract
Less manual entry
Automate repetitive invoice-entry tasks and reduce manual transfers of information.
Faster approvals
Digitize approval workflows and automatically assign invoices to the right owners.
NetSuite integration
Automate invoice entry into your ERP so the finance team has less manual work.
Process visibility
Track the posting status of every invoice from the Xtract dashboard.
Frequently asked questions
Put NetSuite accounts payable on autopilot
The Xtract team supports the integration until invoice entry into your ERP is automated.